Pillar I: Facilitating development of institutional open access policies through the retention of intellectual property rights – Förderung EU-weit

Expected Outcome: Proposals will deliver on the impact “A more open, equitable and inclusive research and innovation ecosystem”, contributing to the ERA Structural Policy “Enabling open science via sharing and re-use of data, including through the European Open Science Cloud (EOSC)”. Project results are expected to contribute to all of the following expected outcomes: • Increased number of EU research performing organisations (RPOs) with well-developed policies on open access publications, which include clause(s) for rights retention; • Higher share of research publications in open access across the EU and Associated Countries, especially in low-performing countries with respect to open access; • Increase of access to and preservation of scientific information through institutional infrastructures, such as repositories. Scope: While the EU is making progress on its open access objectives, recent reports show that there is still significant room for improvement. There is variable progress across Member States and Associated Countries, and less growth in open access through repositories compared to open access publishing. Rights retention[1] strategies, embedded in institutional or funder policies and requirements, have been identified as non-legislative measures with very good potential to support the uptake of open access. At the same time, such strategies empower researchers and institutions to safeguard their rights. The cOAlition S of research funders has supported the implementation of relevant policies among funding organisations to enable open access, while research institutions in some EU and Associated Countries have started to implement rights retention strategies and policies with increasing success. This topic aims to support RPOs across the EU to work strategically on rights retention policies to boost open access and reuse of scientific information. Proposals should enable RPOs to adopt and/or expand their policies on open access and rights retention tailored to specific national legal and policy contexts. They should also consider related issues such as research assessment and its reform, the costs of providing open access, and different disciplinary practices and needs, among others. Consortia may comprise RPOs, libraries, policy-makers, funders, and others. To achieve the expected outcomes, proposals should address at least the activities outlined below and propose any additional, complementary activities: • Develop networks of research institutions working towards aligned institutional policies to enable open access through rights retention; • Produce comprehensive guidance, tools and training materials, and document lessons learnt and best practice to support RPOs to adopt and expand policies on rights retention; • Design strategies to maximise approval and adoption of rights retention and open access policies by researchers. [1] Rights retention means that authors or their institutions retain copyright and sufficient rights over scholarly works under publication to make them immediately available and reusable under an open license, that is a CC BY or equivalent license, independent of publisher policies. Such rights retention may apply to either the final publishable form (Version of Record) and/or the version accepted for publication, including all changes made during the peer review process (Author Accepted Manuscript). ">General conditions 1. Admissibility Conditions: Proposal page limit and layout described in Annex A and Annex E of the Horizon Europe Work Programme General Annexes. Proposal page limits and layout: described in Part B of the Application Form available in the Submission System. 2. Eligible Countries described in Annex B of the Work Programme General Annexes. A number of non-EU/non-Associated Countries that are not automatically eligible for funding have made specific provisions for making funding available for their participants in Horizon Europe projects. See the information in the Horizon Europe Programme Guide. 3. Other Eligible Conditions Applications must be submitted by a consortium including participation, as beneficiaries, of at least three independent legal entities: Each established in a different Member State or Associated Country; and two of which are established in a Member State. described in Annex B of the Work Programme General Annexes. 4. Financial and operational capacity and exclusion described in Annex C of the Work Programme General Annexes. 5a. Evaluation and award: Award criteria, scoring and thresholds are described in Annex D of the Work Programme General Annexes. 5b. Evaluation and award: Submission and evaluation processes are described in Annex F of the Work Programme General Annexes and the Online Manual. 5c. Evaluation and award: Indicative timeline for evaluation and grant agreement described in Annex F of the Work Programme General Annexes. 6. Legal and financial set-up of the grants Eligible costs will take the form of a lump sum as defined in the Decision of 7 July 2021 authorising the use of lump sum contributions under the Horizon Europe Programme – the Framework Programme for Research and Innovation (2021-2027) – and in actions under the Research and Training Programme of the European Atomic Energy Community (2021-2025) [[This decision is available on the Funding and Tenders Portal, in the reference documents section for Horizon Europe, under ‘Simplified costs decisions’ or through this link: https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/horizon/guidance/ls-decision_he_en.pdf]]. described in Annex G of the Work Programme General Annexes. Specific conditions described in the specific topic of the Work Programme. Application and evaluation forms and model grant agreement (MGA): Application form templates — the application form specific to this call is available in the Submission System Standard application form (HE CSA) Evaluation form templates — will be used with the necessary adaptations  Standard evaluation form (HE CSA)  Guidance HE Programme Guide  Model Grant Agreements (MGA) Lump Sum MGA  Call-specific instructions  Detailed budget table (HE LS)  Guidance: "Lump sums - what do I need to know?" Additional documents: HE Main Work Programme 2026-2027 – 1. General Introduction HE Main Work Programme 2026-2027 – 11. Widening participation and strengthening the European Research Area HE Main Work Programme 2026-2027 – 15. General Annexes HE Programme Guide HE Framework Programme 2021/695 HE Specific Programme Decision 2021/764 EU Financial Regulation 2024/2509 Decision authorising the use of lump sum contributions under the Horizon Europe Programme Rules for Legal Entity Validation, LEAR Appointment and Financial Capacity Assessment EU Grants AGA — Annotated Model Grant Agreement Funding & Tenders Portal Online Manual  Funding & Tenders Portal Terms and Conditions  Funding & Tenders Portal Privacy Statement